Google+ Advanced Wireless Printer Troubleshooting ~ High Tech House Calls
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Wednesday, October 31, 2012

Advanced Wireless Printer Troubleshooting

Here is a list of common wireless printer problems and their solutions:

You installed a new wireless router. Your wireless printer no longer connects to the wireless network.
Your older wireless printer may not be capable with your new wireless network. There are various wireless standards (801.11B, D, G, and N). Using documentation from the wireless printer manufacturer, see what wireless standards are supported by the printer. If the printer and the new wireless router are incompatible, it may be time to buy a new wireless printer that supports the newer standards. Another alternative is to connect the printer directly to a computer via a USB cable or connect the printer to the network via a Cat5e cable to a wired network port on your wireless router. It is also possible that the wireless receiver in the printer has failed. If connecting the printer directly to a computer or connecting the printer to the network via a wired connection are not options, the printer will need to be replaced.

You try to print to the printer and the printer says it is "offline".
Go to the printer properties page and make sure that "use printer offline" is not checked. Did this fix the problem? Some HP printers go offline when they "sleep". This is a known problem and currently does not have a solution. If the workaround of unchecking "use printer offline" is unacceptable, you can try to get the printer replaced with a different model if it is under warranty or buy another model printer. You can also try connecting the printer to a computer or connecting via a wired connection to a router port to see if the problem is resolved.

Your new computer with a newer operating system no longer connects to the wireless printer. 
It is possible the printer manufacturer does not have a driver that supports your operating system. Check the manufacturer's website to see if this is the case. If no compatible driver is uncovered, a newer printer will need to be purchased in order to print from your new computer. This is a common problem with "old" printers that were purchased when the Windows XP Operating System was new. 

Why connect a printer "wirelessly" if connecting directly to a computer or connecting via a wired connection to the router are available?
Sharing a printer among different Microsoft Windows and Apple Mac Operating System computer is easier with a wireless printer. Sharing a printer via a wired connection to a router is just as easy, but the printer must be close enough to the wireless router for a cable connection. Sharing a printer when the printer connected directly to a computer is much more difficult and may be impossible based on the other computers that want to share the printer.
 
Carl Thorne
Expert Computer Consulting